Industry Debrief Meeting in Madrid
EXHIBITION FLOOR PLAN
EXHIBITORS' LIST A-Z
|Floorplans||IFEMA North Congress Center|
|Main meeting rooms||North Congress Center||Level 1-2
|Hall 10||Level 0
|Poster session||Hall 8||entrance through the exhibition|
|Catering&Sitting Area||iNorth Congress Center||main entrance|
|Hall 8||at the end of Hall 8|
|Congress Exhibition||Hall 8||ground floor
|Max height||5 meters|
|Hanging Points||see relevant information in the technical floor plans|
|Max weight per sq.m||see relevant information in the technical floor plans|
Definite times for hours of operation and various deadlines will be confirmed in the Exhibitor Manual. However, the following timetable provides a guideline.
|Build up||Halls 8|
|Wednesday, May 31, 2017||08.00-20.00|
|Thursday, June 1, 2017||08.00-20.00|
|Friday, June 2, 2017||08.00-20.00*|
|Stand decoration & cleaning|
|Saturday, June 3, 2017||08.00-14.00**|
|Saturday, June 3, 2017||15.30-20.30|
|Sunday, June 4, 2017||09.30-17.30|
|Monday, June 5, 2017||09.30-17.30|
|Monday, June 5, 2017||18.00-22.00|
|Tuesday, June 6, 2017||08.00-20.00|
|No prior dismantling is allowed. Times may be subject to change.
* All booth construction should be completed by 20.00, Friday, June 2, 2017.
by that time aisles must be free of any exhibition material and/or empty boxes.
** Only booth decoration and cleaning are permitted during this time; booths should be operational.
Minimum space purchase is 9 square metres/m2 - 3x3.
The booth is rented as “space only” for
• € 550,00 per sq.m for bookings received by January 31, 2017
• € 650,00 per sq.m for booking received from February 1, 2017
Publishers, journals and non-profit organizations will be charged a reduced rates of
• € 275,00 per sq.m. for bookings received by January 31, 2017
• € 325,00 per sq.m. for bookings received from February 1, 2017
The booth is rented as space only. This means that the booth site will be given without any prefabricated walls, installations, furniture, electricity, carpet and furnishings or any other technical supplies and facilities. The exhibitor must personally take care of the set-up and installation of the booth.
• Attend the exhibition;
• Attend the Industry Symposia;
• Attend the Welcome Ceremony and Reception;
• Free exhibitor badges with the name of the exhibiting company (see relevant chapter);
• Free full registration - only for full exhibitors (see relevant chapter);
• Company profile and logo in the final programme inserted in all congress bags;
• Company name and logo listed in the official website and Congress App, if submitted within the deadline.
Please fill-in Form A and and send it to the ERA-EDTA Industry Relations Team, firstname.lastname@example.org no later than February 28, 2017.
Spaces will be assigned according to:
1. Participation to the Booth Selection Meeting September 22, 2016: with priority selection according to the 2016-2017 ERA-EDTA Ranking List.
2. From October 3 to October 31, 2016: with priority selection according to the 2016-2017 ERA-EDTA Ranking List;
3. Then from November 1, 2016 on a first-come-first-served basis.
These badges are reserved only for EXHIBITING COMPANIES and their branches only.
Exhibiting companies: you can upload the relevant information by May 10, 2017 on https://cm.era-edta.org using the username and password received by email@example.com.
Affiliate companies: please visit https://cm.era-edta.org/order-badges/ to access the online purchase system.
No. 5 badges, free of charge, will be given for every 9 square meters of booth booked/confirmed and only the name of the exhibiting company will appear on the exhibitors’ badges.
Exhibitors’ badges will be available at the Exhibitors’-Visitors’ Desk, in the Registration Area starting June 2, 2017 (11.00-19.00) - unless agreed otherwise; plastic badge holders and lanyards can also be collected at this desk.
BADGES WILL NOT BE MAILED IN ADVANCE. The contact person of the company (exhibitor details) will be fully responsible of receiving and distributing the badges to colleagues/staff members.
Make sure that the contact person of the company hand-outs badges to colleagues/customers before they access the restricted areas.
These badges are only meant for the staff working on the booth and must be used to enter the Exhibition Area during the hours when the exhibition hall is open to visitors (these are NOT set-up/dismantling badges). These badges do not
allow entrance to session halls or any other scientific activities, except the Industry Symposia.
You can upload your request for extra badges by May 10, 2017 on https://cm.era-edta.org using the username and password received by firstname.lastname@example.org; the cost for each extra badge is € 60,00, plus VAT if applicable. After May 10, 2017 it will be possible to purchase extra exhibitors’ badges at the Exhibitors’-Visitors’ Desk located in the Registration Area, starting June 2, 2017 (11.00-19.00) at the rate of € 75.00 each, plus VAT if applicable.
No refunds will be given in case of cancellation.
In order to take advantage of the free registration/s, the full details of the person/s must be uploaded by May 10, 2017 on https://cm.era-edta.org, using the username and password received by email@example.com.
Registrations will be given only to full exhibitors (i.e. paying € 550,00 per sqm) according to the chart on the right.
This benefit is not given to discounted/free exhibitors.
These free registrations are meant for the personnel of the exhibiting company who is interested in attending the scientific programme of the congress. If not used by the said deadline, these free full registrations cannot be reimbursed or exchanged for other items/services. A company business card is required upon registration.
> 201 sqm
These badges are for Visitors wishing to enter the exhibition only; please visit: https://cm.era-edta.org/order-badges/
The costs per each Visitors’ Badge are:
• € 120,00 if pre-ordered by May 10, 2017.
• € 150.00 if booked after May 10 and/or on site.
These badges do not allow entrance to session halls or any other scientific activities.
For any information please contact:
ERA-EDTA Industry Relations Team
Via E. Mattei, 92 - int. 4
40138 Bologna, Italy
European Renal Association - European Dialysis and Transplant Association (ERA-EDTA) - Data Privacy Statement
During the congress, attendees, exhibitors, guests and others may be photographed and videotaped by ERA-EDTA or its partners capturing the event. Some of these photographs or videos may be displayed by the ERA-EDTA or its partners in future publications or materials connected with the event. If you do not wish for your image to be displayed by the ERA-EDTA, please contact the ERA-EDTA in writing at firstname.lastname@example.org . Without contradictory instructions from your side, you hereby grant the European Renal Association - European Dialysis and Transplant Association (ERA-EDTA), the irrevocable right to use your image, voice, name, photographs, and video for purposes related to Scientific and Educational Purposes. You hereby release, waive and discharge the European Renal Association - European Dialysis and Transplant Association (ERA-EDTA) its employees and independent contractors from any and all demands, claims, causes of action, damages and liabilities directly or indirectly arising out of any use of your image, voice or name pursuant to the foregoing rights grant.